Privacy Policy

This privacy policy applies between you, the User of this Website, and Big Cow Sports Ltd, the owner, and provider of this Website. Big Cow Sports Ltd takes the privacy of your information very seriously. This privacy policy applies to our use of all Data collected by us or provided by you in relation to your use of the Website.

This privacy policy should be read alongside, and in addition to, our Terms and Conditions, which can be found at:

Please read this privacy policy carefully.

Definitions and interpretation

In this privacy policy, the following definitions are used:

Data		collectively all information that you submit to Big Cow Sports Ltd via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
Cookies		a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);
Data Protection Laws		any applicable law relating to the processing of personal Data, including but not limited to the GDPR, and any national implementing and supplementary laws, regulations, and secondary legislation;
GDPR		the UK General Data Protection Regulation;
Big Cow Sports Ltd, we or us		Big Cow Sports Ltd, a company incorporated in England and Wales with registered number 08380733 whose registered office is at 15 Towcester Road, Old Stratford, Buckinghamshire, MK19 6AN;
UK and EU Cookie Law		the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011 & the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2018;
User or you		any third party that accesses the Website and is not either (i) employed by Big Cow Sports Ltd and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Big Cow Sports Ltd and accessing the Website in connection with the provision of such services; and
Website		the website that you are currently using, http://bigcowsports.com/, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

• In this privacy policy, unless the context requires a different interpretation:
  • the singular includes the plural and vice versa.
  • references to sub-clauses, clauses, schedules, or appendices are to sub-clauses, clauses, schedules, or appendices of this privacy policy.
  • a reference to a person includes firms, companies, government entities, trusts and partnerships.
  • “including” is understood to mean “including without limitation”.
  • reference to any statutory provision includes any modification or amendment of it.
  • the headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy

• This privacy policy applies only to the actions of Big Cow Sports Ltd and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.
• For purposes of the applicable Data Protection Laws, Big Cow Sports Ltd is the “data controller”. This means that Big Cow Sports Ltd determines the purposes for which, and the way, your Data is processed.
• If you wish to enter one of our events, you can do this through Results Base Ltd and a copy of their privacy policy can be found here.
• By entering one of our events, you accept that your name will appear in the official set of results published on this site and which will also be visible on Results Base together with your gender, your age category and any club or group affiliation that you declared when you entered.

Data collected.

• We may collect the following Data, which includes personal Data, from you:
  • name.
  • date of birth.
  • gender.
  • contact Information such as email addresses and telephone numbers.
  • demographic information such as postcode, preferences, and interests.
  • IP address (automatically collected).
  • web browser type and version (automatically collected).
  • operating system (automatically collected).
  • in each case, in accordance with this privacy policy.

How we collect Data

• We collect Data in the following ways:
  • data is given to us by you; and
  • data is collected automatically.

Data that is given to us by you

• Big Cow Sports Ltd will collect your Data in a few ways, for example:
  • when you contact us through the Website, by telephone, post, e-mail or through any other means.
  • when you register with us and set up an account to receive our products/services.
  • when you complete surveys that we use for research purposes (although you are not obliged to respond to them);
  • when you enter a competition or promotion through a social media channel.
  • when you make payments to us, through this Website or otherwise.
  • when you elect to receive marketing communications from us.
  • when you use our services.
  • in each case, in accordance with this privacy policy.

Data that is collected automatically.

• To the extent that you access the Website, we will collect your Data automatically, for example:
  • we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation and includes your IP address, the date, times, and frequency with which you access the Website, and the way you use and interact with its content.
  • we will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on the Website, see the section below, headed “Cookies”.

Our use of Data

• Any or all the above Data may be required by us from time to time to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
  • internal record keeping.
  • transmission by email of marketing materials that may be of interest to you.
  • in each case, in accordance with this privacy policy.
• We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).
• For the delivery of direct marketing to you via e-mail, we will need your consent, whether via an opt-in or soft-opt-in:
  • soft opt-in consent is a specific type of consent that applies when you have previously engaged with us (for example, you contact us to ask us for more details about a particular product/service, and we are marketing similar products/services). Under “soft opt-in” consent, we will take your consent as given unless you opt-out.
  • for other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, checking a tick box that we will provide.
  • if you are not satisfied with our approach to marketing, you have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section headed “Your rights” below.
•  When you register with us and set up an account to receive our services, the legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter such a contract.

Keeping Data secure

• We will use technical and organisational measures to safeguard your Data, for example:
  • access to your account is controlled by a password and a username that is unique to you.
  • we store your Data on secure servers.
• Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: info@big-cow.com.
• If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses, and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

Data retention

• Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.
• Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
• If you enter one of our events, then your entry data will be held on Results Base – not Big Cow Sports. Event results are a permanent record – you can opt out of having your name shown via Results Base. Please see the Results Base privacy policy here.

Your rights

• You have the following rights in relation to your Data:
  • Right to access – the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update, or delete such information. If we provide you with access to the information, we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
  • Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.
  • Right to erase – the right to request that we delete or remove your Data from our systems.
  • Right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.
  • Right to data portability – the right to request that we move, copy or transfer your Data.
  • Right to object – the right to object to our use of your Data including where we use it for our legitimate interests.
• To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: info@big-cow.com.
• If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk/.
• It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

Links to other websites

• This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

We accept payments through Stripe. When processing payments, some of your data will be passed to Stripe, including information required to process or support the payment, such as the purchase total and billing information. Please see the Stipe Privacy Policy for more details here.

Changes of business ownership and control

• Big Cow Sports Ltd may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Big Cow Sports Ltd. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.
  • We may also disclose Data to a prospective purchaser of our business or any part of it.
  • In the above instances, we will take steps with the aim of ensuring your privacy is protected.

Cookies

• This Website may place and access certain Cookies on your computer. Big Cow Sports Ltd uses Cookies to improve your experience of using the Website and to improve our range of products and services. Big Cow Sports Ltd has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and always respected.
• All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
• Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Big Cow Sports Ltd to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
• If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
• If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
• When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
• If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
• You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser.
• You can choose to delete Cookies at any time; however, you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
• It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
• For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.

General

• You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
• If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal, or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
• Unless otherwise agreed, no delay, act, or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
• This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

• Big Cow Sports Ltd reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.
• You may contact Big Cow Sports Ltd by email at info@big-cow.com.